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Accounts Payable
User Definable Parameters - to indicate General Ledger preferences, inter-division
processing, future posting periods, 1099 data, and number of years to retain history detail.
User Definable Tables - include Posting Codes (which define the Accounts Payable
General Ledger Account and Discount Methods), Terms Code, Vendor Class Codes, and Bank Accounts.
Discounts - may be distributed to a Discount General Ledger Account or as a reduction
to the original expense distribution.
Vendor Profile - includes main address as well as alternate addresses, 1099 data,
default posting code and terms code, class code, and default general ledger distribution accounts by percent.
Invoice Entry - function allows for unlimited distributions to General Ledger accounts.
Default distributions are calculated when available for the vendor, and overrides to these are allowed in
invoice entry. Distributions can be charged to current as well as future charge months. Individual invoices
can be marked as 1099 status.
Recurring Invoice Entry - function allows the user to create and maintain recurring
invoices such as rent, leases, and contract payments which may be entered once and then processed automatically
as required.
Invoice Register and Update - to Open Invoice and General Ledger.
Manual/Void Check Entry - provides for the option to enter an invoice and general
ledger distribution during manual check entry, and/or select an invoice for manual check payment from the
open invoices. Void Check Entry automatically restores all invoices paid by that check to an unpaid status
for future payment.
Payment Select - options by Vendor/Invoice, by Date (Invoice Due Date and/or Discount Due Date),
by More Than/Less Than (a user specified dollar amount), and All Open Invoices. When individual invoices are
selected, partial payments may be applied. The user may "deselect" an invoice, or all invoices, or modify a
payment amount prior to printing checks.
Payment Select Review and Register - display and print all invoices selected for payment.
Apply Debit/Credit Memos - provides the option to close out open invoices/credit memos that
net to zero.
Check Print Functions - allow for alignments and reprints. Flexible formats for check stub
printing.
Check Register and Update - to Payment History and General Ledger.
Monthly Registers - include Monthly Invoice Register, Monthly Check Register, Cash Basis
Report, and Month-End Reconciliation.
Cash Requirements Report - provides the ability to forecast cash needs for flexible date
ranges in the future based on invoice due dates.
Aged Accounts Payable Report - provides a list of open invoices by flexible aging categories.
GL Transaction Inquiry - provides for a quick display of all invoices posted to a General
Ledger account number.
Vendor Name/Phone Display - offers a quick lookup, in a Rolodex format.
Vendor Transaction Inquiry - provides for options to display open invoices, invoice history,
and payment history.
1099 Processing - allows for editing and review of invoices marked as 1099 status. The 1099
Detail Report provides a register of all vendors with 1099 invoice detail. The 1099 Forms Print produces hard-copy
1099's, and electronic transmission files can also be created from the 1099 data.
Fixed Asset Interface - provides an easy way to enter new fixed assets as they are acquired.
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